The world is shrinking and there is absolutely no doubt about it. It is not shrinking physically but geographical barriers are getting reduced every day. This has only become possible because of Internet or World Wide Web. Today, you do not have to worry about having the local workforce. If your work demands skills from across the border, it is a possibility. Possibility indeed is an understatement given the fact that the advancements in web technology have made it extremely convenient for you to have your work distributed all over the world. If your work requires meetings or conferences you again do not need to have everyone available physically. Video conferencing or online meetings allow you to have your meetings over the Internet.
Video conferencing or online meetings without a question does make it convenient for you to manage your workforce distantly. However, it also has certain limitations. Here are some pros and cons of online meetings:
No travel cost involved
If you are conducting an online meeting, there is no need for the employees to travel long distances. This saves a lot of time and money for the employees as well as the company. Not only that, it saves you from a lot of hassles related to travel and travel arrangements.
Flexibility to the employees and the employer
When you have an employee base that keeps occupied with work and has a blocked itinerary arranging for a physical meeting becomes a big challenge. Online meeting solves this for you. Online meeting offers a lot of flexibility. Your employees can attend the meeting from anyplace where they have access to the internet and computer. This makes it easier to get in all the concerned people together.
Comfort for the participants
Online meeting offers a lot of comfort and ease to the employees. If it is only a voice based meeting not involving video conferencing, the employee doesn’t even need to dress up. You can choose to do the meeting in your night gown and slippers. This saves a lot of time and hassle for the employee.
Requires knowhow of the technology
To be able to participate in the online meetings, employee has to have the knowhow of computers and Internet. He also needs to know how to use the video conferencing software. Some people are also not very comfortable with the idea of remote meetings and they prefer face to face meetings.
Security is at risk
There is certain company critical information whose security cannot be compromised. This is another aspect of video conferencing which poses certain amount of limitations. While video conferencing you may also be sharing critical information, which is always at the risk of being hacked. Although the video conferencing software does provide security features, however, it cannot always be guaranteed that it will remain 100 percent safe. Either you do not discuss or share the critical information or discuss it at the risk of compromising the security.
Difficult to maintain focus
Online meeting has another drawback. While on the meeting, being at your home, you could be distracted by a lot of things, like a family member, or TV. You could also be tempted to check internet or emails during the meeting. These distractions do not happen in a live meeting as the others are watching you.
Online meeting has a lot of advantages and this is the reason why it is becoming more and more popular every day. It does have its own drawbacks also but it seems they are overshadowed by the convenience and benefits it offers.